Assist with control of the Quality System documentation (office procedures) and Assist with control of the Safety Management System (shipboard manuals) both on board the vessels operated within the MARE MARITIME SINGAPORE PTE LTD office.
Entry and maintenance of data in company management database(s).
Administration, coordination and data entry of Port State Control inspection reports and deficiencies in the PSC Inspections topic within purchasing module / shipping software ISM application.
Assist as Technical / MSQ department as required and Carry out revision processes for the office procedures and the SMS documentation
Assist with planning, initiating and processing of vessel internal and external audits.
Assist with initiating and arrangement of vessel Safety Management System implementation, intermediate and renewal audits.
Monitoring and recording of corrective action process for office internal audit findings.
Assisting with documentation and reporting to management regarding the performance of the Quality Management System.
Advise D&A testing contractor on the position of all vessels in our fleet; to perform a required test on all crew members at least once six months with the consultation and advice from MSQ department.
Make arrangements for Oil Major / CDI vetting inspections as required.
Keep and maintain records of all vetting inspections validity dates and Compile vetting statistics / data as required.
Other Duties include Distributing documentation such as; Circular Letters, Marine Safety Advisories, Regs4Ships CDs, DNV Navigator updates etc.
Checking and applying Visa applications as required by Crew Superintendent for Ship personnel.
Marine management related position or in house training.
Thorough knowledge of MARE MARITIME SINGAPORE PTE LTD Quality Management System.
Thorough knowledge of word processing, PPT, and spreadsheet software.