Legal Secretary ( months maternity cover)
Norton Rose Fulbright
5d ago

Norton Rose Fulbright

Norton Rose Fulbright is a global law firm. We provide the world’s preeminent corporations and financial institutions with a full business law service.

We have more than 4000 lawyers and other legal staff based in Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

  • Recognized for our industry focus, we are strong across all the key industry sectors : financial institutions; energy; infrastructure, mining and commodities;
  • transport; technology and innovation; and life sciences and healthcare. Through our global risk advisory group, we leverage our industry experience with our knowledge of legal, regulatory, compliance and governance issues to provide our clients with practical solutions to the legal and regulatory risks facing their businesses.

    Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.

    Job description

    To work as part of a highly motivated secretarial team to provide professional, proactive, high level secretarial support to an allocated group of fee earners and to the wider fee earning team.

    Work experience and abilities

  • Relevant offshore experience preferred however those with many years in local law firms may apply.
  • Candidate should possess effective and efficient administration skills.
  • Ability to manage pressure and conflicting demands, and priorities tasks.
  • Good verbal and written communication skills; word processing skills.
  • Ability to work in a close-knit team and essentially a good team player.
  • The Job

    Administrative and Organisational

  • Manage diaries of allocated fee earners in Microsoft Outlook
  • Making appointments
  • Arranging meetings / conferences
  • Sending and responding to invites
  • Booking restaurants
  • Prepare papers for meetings and deal with any necessary paperwork etc. following meetings
  • attended by fee earners
  • Travel arrangements to include preparing itinerary, book flights and accommodation etc changing
  • and updating itineraries with little notice as required by changes in client and other work demands.
  • Prepare expenses reimbursements / medical insurance
  • Maintain and update client and other relevant contact details on InterAction
  • Photocopying and scanning as required
  • Provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested.
  • Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits / lunch for big meetings, etc.
  • Finance and matter management

  • Including review of narratives, issuing invoices, chasing for debts, liaising with counsel to chase bad debts etc)
  • Intapp requests
  • Close files requests
  • Check correct rates are applied to the matter, including other offices’ rates
  • Liaise with London finance team with creating phases of a matter
  • Amending bill narrative
  • Running WIP reports
  • Billing (ensuring all disbursements are included)
  • Add / amend additional billing parties via Intapp
  • Run reports (billed and unpaid) as requested
  • Ensuring bills are sent to the relevant parties and saved in the relevant matter worksite
  • Chasing and recovering debts
  • Prepare first draft of engagement letters
  • Documentation
  • To produce and amend documents with speed and accuracy

    To format, paginate, number and present documents in Norton Rose Fulbright house-style

  • ACRA / LawNet searches
  • To support other members of the secretarial

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