Receptionist
CBRE, Inc
Singapore , Singapore
13d ago

JOB SUMMARY

  • Provides support for reception and guest services, mail services, phone, meeting rooms and location services.
  • ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Receives and directs incoming calls to appropriate personnel and voicemail.
  • Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors.
  • Arranges escorts as needed. Issues visitor passes and validates parking.

  • Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference / meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.
  • Arranges video and / or web conferencing as needed.

  • Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
  • Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail.
  • Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.

  • Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
  • Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed.
  • Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.

  • Maintains records and logs of service requests and tracks their status.
  • Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience / hospitality services for guests such as transportation, tickets, reservations, etc.
  • Performs other duties as assigned.
  • Key requirements :

  • At least 2 years of receptionist & administrative working experience
  • Good working attitude and team player
  • Good customer service skills
  • Ability to work in fast pace environment and strong organizational skills
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