Administration Assistant
Thermo Fisher Scientific
Marsiling
20d ago

Job Description

You will provide administrative and HR support primarily to the Singapore R&D team and APAC R&D projects on an ad-hoc basis.

Responsibilities :

  • Coordinate, monitor, track progress of people projects, initiatives and related programs, e.g., University Recruitment and Internship Programmes, Mentor-
  • Mentee Programme, and Job-Exchange Programme.

  • Assist in on-boarding of new R&D hires, e.g., On-boarding Engagement Programme, a bi-monthly programme to help new employees become familiar with various employee tools including iConnect, ThermoU, Workday, PPI, etc.
  • Be the liaison for Total Training Plan, including training expenses monitoring, knowledge retention, and ISO compliance.
  • Be a member of R&D RC Committee to drive for wellness and engagement of the team.
  • Maintain records of total headcounts in R&D.
  • Raise SRM (purchase requisitions) and follow up on delivery.
  • Update project BOM costing and keep track of R&D expenses.
  • Manage all visitors schedule, logistics, and support all R&D large-scale meetings and events, including securing of meeting rooms and venues.
  • Co-ordinate R&D employee, leadership and offsite meetings.
  • Manages team communication platform and set up tools to enable common access to information (travel, meeting minutes, calendar of events, etc.)
  • Update R&D organizational charts on a monthly basis.
  • Requirements / Qualifications

  • Diploma / Degree holder.
  • Minimum of 4 5 years' administration experience in supporting dynamic teams in fast-paced MNC environment.
  • Excellent written and oral communication skills.
  • Comfortable in handling confidential, sensitive information and materials.
  • Strong analytical and problem solving skills, proactive approach to the job.
  • Strong attention to details and accuracy, with excellent professional judgment.
  • Ability to work under deadlines and manage multiple tasks.
  • A team player who is highly resourceful and a self-starter.
  • Culturally sensitive with strong problem solving and conflict resolution skills.
  • Proficient in Microsoft Office applications.
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